Condeco at a glance
Condeco is a unique application that will streamline the way you book and manage your meeting rooms, hot desks, parking spaces and associated resources via an intuitive, web-based interface. Condeco offers you a whole suite of tools to manage meeting room bookings, desk bookings, car park bookings, visitors, vendors and resources; view them at a glance here.
Meeting room booking
Condeco allows you to book rooms in a managed or self managed process, depending on user permissions:
Key Features
- Room and resource search
Room search by feature and available food and equipment
Display of features, images and resources - Managed requests through a fully configurable booking form
Facility to request room features & seat configuration
Facility to request catering, equipment and supplies
Address book to add attendees
Optional integration with group directory
Client team booking workflow - Part managed requests through a calendar grid
Facility to request room features & seat configuration
Facility to request catering, equipment and supplies
Address book to add attendees
Optional integration with group directory
Client team booking workflow - Self serve through calendar grid and fully configurable booking form
Facility to book room features & seat configuration
Facility to book catering, equipment and supplies
Address book to add attendees
Optional integration with group address book - Booking Confirmation
Configurable email confirmations
Optional attachment of V Calendar file - Outlook plug-in
Facility to search for rooms and resources in MS Outlook
Facility to book rooms through MS Outlook
Catering and equipment booking
Condeco has facilities to add catering and equipment items to the system and make these available based on location, room and user permissions.
Key Features
- Configurable catering menus and equipment selection on a per-room basis
- Live availability check
- Vendor connectivity and status update with audit trail
- Automated invoices
- Vendor communication through vendor inbox with audit trail
Desk booking
Condeco’s desk booking module offers an intuitive way of booking and managing hot desks. Users can find a desk on a floor plan, conduct a desk search, look for an employee or let Condeco find the most suitable desk for them.
Key Features
- Interactive floor plans so users can find an available hot desk quickly and easily via a graphical interface
- User search to track down employees so colleagues and teams can be seated together
- Stand-alone kiosks can be placed in specific spaces where there is a requirement so users can search and reserve an available hot desk space on an ad hoc basis by logging into the kiosk
- Fixed desks feature allows an administrator to fix a desk for set dates and release the desk back into the hot desk environment at such times when the employee is on holiday or out of the office
Car park booking
Condeco’s car park booking allows for parking spaces to be booked through the same intuitive floor plan view as desks.
Key Features
- Interactive floor plans so users can find an available spaces
- Different booking schemes for different user groups
- Monthly booking allowance for users
Visitor management
Condeco has its own database of visitors, making sure there is always a complete list of visitors at each location available.
Key Features
- Search for visitor details
- Configurable printable visitor passes
- Automatic notification of arrival by Email or SMS
- Visitor Roll Call
Setup and reporting
Condeco offers unparallel flexibility, adapting to changing and growing business needs and locations. Simple reports keep you in the picture, enabling you to keep control over usage and costs.
Key Features
- Easy setup of users, administrators and vendors
- Easy setup of locations, rooms and resources
- Group tailor access rights to rooms and resources
- Customisable notification emails
- Integration with active directory
- Reports on bookings, utilisation and individual utilisation
Our service
RNM Systems offer a full service set-up to get you started, so your business can benefit from Condeco from day one.
Key Features
- Technical setup and installation
- Full setup of location and resource information
- Data migration
- User setup or directory integration
- Training
- On-going phone and on-site support